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Public Holiday worked

An employee working 8 days per fortnight has worked a public holiday during a pay period and will be entitled to a day in lieu and time and a half for working the public holiday.  The work on the public holiday has been recorded in the timesheet section.  When running the pay, the payslip shows 8 hours alternate leave (no pay), 8 hours at time and a half and 64 hours of standard time worked (instead of 56 hours).  This reflects payment for an additional 8 hours of work for the fortnight. This appears to be incorrect?  How can this be corrected?

Jane Doherty Answered

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Have you entered the time in time sheets as Employee Leave > Public Holiday or Standard Work > Public Holiday Worked. If only entered as Public Holiday this doesn't pay time and a half and doesn't give alternate leave.

The important thing about alternate leave is not the hours but the number of days. For Standard Work > Public Holiday Worked FlexiTime automatically gives 1 day alternate leave for each day worked.

Robert Owen 0 votes
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Thank you for the information.  The time is recorded as Standard Work > Public Holiday worked.  The payslip is showing the alternate holiday and payment for the public holiday worked at time and a half. The issue is that the payslip is also showing that payment is due for another 8 hours worked in the fortnight as well as a day paid at time and a half ie for 72 hours worked in total instead of 64.   

Jane Doherty 0 votes
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I assume that this employee has the Salary default pay code, instead of Ordinary Time. If the employee has the Salary pay code then any time that is entered in time sheets for Leave will reduce the salary hours by the number of hours of leave. 

Work that is not Leave, such as Standard Work in your example, will not reduce the number of salary hours and won't be included in the pay unless it has the field called Special Salaried Payment ticked on the Work Category screen. Sounds like the Special Salaried Payment is ticked, in which case it will be added onto the salary amount.

So in your case, where a salaried employee is working on a public holiday and receives time and a half for those hours, the pay code used for Public Holidays Worked should be Half Normal Rate instead of Time and a Half. This way they will receive their standard salary plus 1/2 normal rate for the 8 hours.

Alternatively go into the pay and manually reduce the number of hours of salary from 64 to 56.

 

Robert Owen 0 votes
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