We have tried to make FlexiTime as simple as possible to switch to from other payroll systems. One of the ways we've made it easy is by adding the Employee Wizard to add new employees.
When adding an employee from an old payroll system FlexiTime asks what the Annual Leave Available in Hours is for the employee. The annual leave available includes the remaining annual leave due to the employee from their last anniversary, plus the annual leave they've accrued since the last anniversary.
By only asking for the annual leave available we've made it simple to move your employees over from your old payroll system to FlexiTime. However, because annual leave is a complicated area it is important to explain the consequences of only recording the annual leave available.
At any time an employee is owed two separate amounts; their holiday pay is 8% of the gross earnings since their last anniversary and annual leave is the total number of hours due to them at the last anniversary. If they finish employment FlexiTime calculates both of these amounts in their final pay. The annual leave due at the last anniversary should be paid out at the higher of:
- the employee's ordinary weekly pay
- the employee's average weekly pay during the last 12 months
- Gross Earnings to Date
- Annual Leave Due as at last anniversary
- Annual Leave Taken since last anniversary
- Annual Leave Accrued in advance