Change Casual to Permanent or Salary


If an employee changes from casual to permanent or salaried employment, there are some changes you can make in FlexiTime to make payday easier and ensure their leave entitlements are accruing correctly. 

In the employee's Default Pay tab under Setup > Employees they may currently have the Ordinary Time pay code. If the employee will be receiving the same amount each pay period based on an annual salary amount then you can remove the Ordinary Time pay code and add the Salary pay code instead. Leave the Default Quantity and Rate set to 0, as the salary amount for the employee will be automatically calculated each pay based on the pay period.



If the employee was receiving Holiday Pay as you Go they would have the Holiday Pay pay code in their Default Pay tab. This should be removed so they begin to accrue annual leave.



Timesheets can still be used for salaried employees, however, the ordinary time from time sheets won't be used to calculate the hours they are being paid. FlexiTime recommends that any leave taken by the employee is recorded in their Timesheets, as this meets the legal requirements for a full record of leave. 

You will need to make sure that the Hours per Day, Days per Week, Annual Salary (if applicable) and Normal Rate are correct on the Employment tab. If the employee works different hours on specific days of the week you can tick Show Days and enter the hours worked on each day.



The employee may have an employment agreement that specifies they receive 4 weeks annual leave per year, regardless of the number of hours they work. If this is the case then you should select Accrue Leave Based On - Normal Hours per Week and enter the agreed number of hours per week from the employment contract.

If the employee has been accruing annual leave on a different basis,  for example Hours Worked or a different Normal Hours per Week, then you should review their leave balances as explained in this article.



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