Help Resources
FlexiTime Support Centre
FlexiTime Support Apr 22 • News / Announcements
This week's release includes new functionality that lets you delete time entries for all employees or a selected employee between a date range. This can be useful if you've imported a time sheet or loaded a roster into an incorrect week. The new Delete Entries button is on the Options panel on the Time Entry tab and is restricted to administrators and users with the time planner role.
The Import Timesheet option has been moved from the Options panel and now has its own tab in the Timesheets section. We have added new import options for WorkFlowMax and iDtec time clock files. For WorkFlowMax integration you need to add your WorkFlowMax account key for FlexiTime to the Company settings. Importing time from WorkFlowMax will import time for the currently viewed week on the Time Entry tab.
We have also improved the way that filtering the time to a single employee is integrated between different views. Clicking on the employee name on the Time Entry view to filter the time to only that employee also filters the time shown on the Time Summary and Approval tabs and vice-versa.
FlexiTime Support Feb 23 • News / Announcements
From 1 April 2012 the 2% exemption from ESCT is going. If you’re contributing to a KiwiSaver scheme or a complying fund, all your employer contributions will be liable for ESCT.
Note that as an employer, the amount you will be paying in contributions will be unchanged. The ESCT tax is deducted from the contribution. The employee will receive less contributions to their KiwiSaver scheme.
The rate at which ESCT is deducted is held on the Employment Details tab when you edit an employee. There are different rates depending on the employee’s earnings. In the first pay of the 2012/2013 tax year, FlexiTime will look at each employee’s earnings for the previous year and estimate the ESCT rate for the coming year. Similarly, when you add a new employee the ESCT rate will be defaulted. So for the most part, you will not have any changes to make.
It is only for new casual employees (without an annual salary amount or known hours per week) where FlexiTime does not have enough information about past or future earnings that you may need to estimate the ESCT rate yourself. FlexiTime will default to the lowest ESCT rate. If your new casual employee is likely to earn more than $16,800 you will need to select the appropriate higher rate.
FlexiTime Support Mar 05 • Help / Administrator Help
Employee pay code balances can used used to keep track of amounts owed to or owed by an employee, or the amount of hours worked on a specific pay code by an employee.
Common situations where employee pay code balances can be used are where an employee has had an advance on his pay and agrees to pay it back over a period of time. Another example is where the total number of apprentice hours worked needs to be accumulated.
Employee pay code balances are added to an employee default pay code on the Employee Setup screen. Go to Setup > Maintain Employee and click Edit on the employee you want to add a balance to. Then go to the Default Pay tab -
When editing the pay code you are given the option to select an accumulator -
You can select either a quantity accumulator or total accumulator. An accumulator will update the balance for this employee each time this default pay code is used in a pay. A quantity accumulator will update the balance using the quantity on a pay line e.g. hours, a total accumulator will use the total for the pay line.
The balance will be increase or decreased depending on the tax type of the pay code. The following tax types will increase the pay code balance -
- Gross Earnings
- Taxable Allowances
- Non-Taxable Allowances
- Superannuation Contribution
The following tax types will decrease the pay code balance -
- Post-Tax Deductions
- Pre-Tax Deductions
- Payroll Donations
- Payments
- Taxes
You can stop a default pay code from being included in an employee's pay based on the balance or an expiry date. By checking the option Exclude from Pay when Zero this pay code will not appear in the employee pay when the balance reaches zero.
e.g. To deduct $100 from an employee at $10 each pay you can set the balance to be $100 and the default rate to be $10 on a pay code of tax type Post-Tax Deductions. When the Exclude from Pay when Zero is checked this deduction will stop once the full $100 has been paid.
If the remaining balance is less than the default rate only the remaining balance will be deducted to make the balance zero.
If the tax type has an increasing balance type e.g. Taxable Allowances you can still stop the pay code being included in pays when the balance is zero but you must start the balance at a negative value.
e.g. To pay an employee a $1000 bonus at $100 per week you can set the balance to be -$1000 and the default rate to be $100 on a pay code of tax type Taxable Allowance. When the Exclude from Pay when Zero is checked this allowance will stop once the full $1000 has been paid.
You can also set an expiry date for the pay code. The default pay code will continue to be included in the employee pay until the expiry date has been passed.
In some cases you may want to accumulate the quantity of the pay line as opposed to the total e.g. an apprentice need to work 2000 hours before gaining proficiency in a qualification. In this case you can set the accumulator to be Quantity on the Gross Earnings tax type used to pay the employee and set the initial balance to be zero. The balance will increase at each pay based on the number of hours paid for that gross earnings pay code.