The New Employee wizard will create an employee as a salaried employee if the Salary option is selected on the How is the employee paid question and a salary amount entered:
On the How does the employee work screen you can then enter the total Hours the employee works each week, and how many Days they work each week. Note that if the Days are set to 5, FlexiTime will assume that the employee works Monday-Friday. If they work set hours on set days that aren't Monday-Friday, then that can be altered after the employee is added - on their Employment tab simply click Show Days and enter the hours against each day.
Selecting these options on the New Employee wizard will add the Salary (SAL) pay code to the employee's Default Pay Codes tab. With this pay code the salary amount for the employee will be automatically calculated each pay based on the pay period.
If you record leave for an employee directly in their pay (without using time sheets) you will need to manually reduce the quantity of hours for the Salary pay code by the leave hours. E.g. If the employee's Salary hours are 80 but they took 8 hours sick leave you need to reduce the Salary hours to 72.
To make life easier you can use the Timesheets for entering leave taken. This way the salary hours will be automatically reduced by any leave hours that have been entered in the pay period. FlexiTime recommends that you use the Timesheets for recording leave taken as this then provides a record of leave for the employee as required by the Holidays Act.
Other hourly amounts from the time sheet will not be included in the pay. If you do have an hourly payment that is to be on top of the salary amount you can create a special work category for this by checking the Special Salaried Payment box on the work category screen.
With Salary employees the calculation of pay is based on the full pay period. If a salaried employee starts or finishes part way through a period it is necessary to manually alter the hours and days worked in the employee's pay screen. The reason for this is because FlexiTime cannot determine how many actual work days were included in the period.