After registering for a FlexiTime account you should receive an email with the details of how to log into your FlexiTime company. Your FlexiTime company is uniquely identified by the company code you chose at registration.
Once you're logged in you can get started with FlexiTime right away, and all information you enter during your 30 Day Free Trial period will be retained when you sign up.
Step 1: Set up employees
First things first, you'll need to add your employees. There are a number of options available, from imports or data entry to just letting us take care of it for you!
Step 2: Record time (Optional)
Using Timesheets is optional, but highly recommended to make the most of FlexiTime's features, automate your payroll process, and keep a record of employee leave. You can enter the hours worked in a way that suits you, view and approve the Timesheets and generate your payroll from the Timesheet entries.
For a quick overview watch this video about FlexiTime Timesheets.
There are many ways to record staff time with FlexiTime:
- Give your employees log-in access to enter their own hours
- Get your employees to download FlexiTime Mobile for on-the-go time recording
- Use our photo timeclock to generate timesheet entries from clock in and clock out times
- Use the FlexiTime Time & Units Import to import from basic file types
- We can also import time entries from some other systems. Email us to enquire.
Step 3: Create a pay
Running a pay in FlexiTime is simple, whether you’re using Timesheets or not. Watch our short video above to see just how easy it can be.
Step 4: Pay your staff
Once you've finalised your pay, you can download the bank file from FlexiTime and upload it straight to your business banking website to pay your staff.
Step 5: Pay IRD and file your IR-returns
The final step in the process is to pay your PAYE to Inland Revenue and file your IR345 or IR348 forms.
You've got a couple of options here...
This is our opt-in service where you let FlexiTime take care of your PAYE obligations and communication with IRD. As a fully accredited PAYE intermediary, you can leave it to us to file your returns on your behalf.
Unless you’re a large employer, you must pay your PAYE by the 20th of the month following the pay period. You also need to file your IRD returns by this date.
You can download the pre-populated forms from FlexiTime and upload them into IRD’s online services portal. Learn how with IRD’s online tutorial.
To pay your PAYE to IRD, download the Banking Tax Batch from FlexiTime and upload it into your business banking website before the due date.